1. Keep accurate records of actual weight and number of shipments.
  2. Know that your charges are based on these figures.
  3. Know the weight of your shipping cases, both full and empty.
  4. Specify the weight on your bill of lading.
  5. Know the number of laborers used.
  6. Know how many hours are spent each day loading/unloading shipments.
  7. Do your own supervision and save up to 30% when you have to hire labor.
  8. Know that the installation company will add 25%-30% on the total labor bill to supervise your project.
  9. Consolidate all your boxes into one large box or shrink-wrap them all on one pallet instead of shipping several small boxes.
  10. Send one shipment to the warehouse.
  11. Know that the minimum charge for minimum weight – $35-$40 to handle shipment whether it’s 10 pounds or 200 pounds.
  12. Check into the cheapest way to ship – 70-pound weight limit.
  13. Consider using UPS, and then ship to a local rep who can walk freight in and out of the hall.
  14. Specify your carrier for outbound exhibit shipments.

Written by Susan A. Friedmann, CSP, The Tradeshow Coach, Lake Placid, NY, working with exhibitors and meeting & event planners to improve their event success through coaching, consulting and training.

Website: www.thetradeshowcoach.com