- Keep accurate records of actual weight and number of shipments.
- Know that your charges are based on these figures.
- Know the weight of your shipping cases, both full and empty.
- Specify the weight on your bill of lading.
- Know the number of laborers used.
- Know how many hours are spent each day loading/unloading shipments.
- Do your own supervision and save up to 30% when you have to hire labor.
- Know that the installation company will add 25%-30% on the total labor bill to supervise your project.
- Consolidate all your boxes into one large box or shrink-wrap them all on one pallet instead of shipping several small boxes.
- Send one shipment to the warehouse.
- Know that the minimum charge for minimum weight – $35-$40 to handle shipment whether it’s 10 pounds or 200 pounds.
- Check into the cheapest way to ship – 70-pound weight limit.
- Consider using UPS, and then ship to a local rep who can walk freight in and out of the hall.
- Specify your carrier for outbound exhibit shipments.
Written by Susan A. Friedmann, CSP, The Tradeshow Coach, Lake Placid, NY, working with exhibitors and meeting & event planners to improve their event success through coaching, consulting and training.